Audited AP bills and customer invoices land in QuickBooks — after a human approves them.
LogAI handles carrier invoice audit and load documentation. Once a dispatcher approves, the AP bill and customer invoice are emitted to QuickBooks with all supporting documents attached. LogAI does not manage your chart of accounts or post journal entries — QuickBooks does.
What the QuickBooks integration does
LogAI produces billing events. QuickBooks manages accounting. The boundary is clear and intentional.
AP Bill Emission to QuickBooks
After the Carrier Invoice Audit agent completes its review and a dispatcher approves, LogAI emits the AP bill to QuickBooks. The bill includes carrier, load number, service date, net payable (agreed rate plus approved accessorials minus advances and quick-pay discount), and the rate confirmation as an attachment.
Customer Invoice Emission to QuickBooks
When a load is marked ready-to-bill — required documents collected, POD reconciled — LogAI emits the customer invoice to QuickBooks. The invoice includes the customer reference, load number, service date, and all line items (line haul, FSC, accessorials). Signed POD and BOL are attached.
Freight Documents Attached at Emission
The signed POD, BOL, and rate confirmation are attached to the QuickBooks bill or invoice at the moment of emission. Your AP and AR teams have the supporting documents without hunting in a separate system.
No Journal Entry Posting
LogAI emits billing data to QuickBooks. It does not post journal entries, manage chart of accounts, or reconcile bank feeds. That is QuickBooks' domain. The integration boundary is clear: LogAI produces the billing event, QuickBooks manages the accounting.
Short-Pay Signal on AR
When Pey (the erp.io AR module) detects a customer payment that is less than the invoiced amount, a short-pay signal is attached to the load record in LogAI. The QuickBooks invoice remains open until Pey closes it. LogAI never matches payments — that is Pey's function.
Load Number as Reference
Every AP bill and customer invoice emitted to QuickBooks carries the LogAI load number as the transaction reference. AP and AR teams can look up any QuickBooks transaction and trace it back to the specific load, rate confirmation, and audit report in LogAI.
What LogAI does vs. what QuickBooks does
LogAI handles
- →Carrier invoice audit and delta flagging
- →AP bill preparation and emission
- →Customer invoice preparation and emission
- →Freight document attachment
- →Short-pay signal (via Pey)
QuickBooks handles
- →Chart of accounts management
- →Journal entry posting
- →Payment matching and reconciliation
- →Bank feed import
- →Financial reporting
Connect LogAI to QuickBooks
Audited AP bills and customer invoices flow from LogAI to QuickBooks after dispatcher approval — with supporting documents attached.
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